Main Contractor and Subcontractor documents

Contract

SubcontractorMain Contractor

Subcontract on FIDIC Conditions of Subcontract 2011 basis, back to back, pay when certified. Every package runs the same cycle.

Package scope

TradeCivil and structureEnvelopeMEPFinishes and fit-outSpecialistInfrastructure

Pick a trade to add the documents written for that trade

Viewing as

Contract stages

Pre-contract

Post-contract

Pre-contractBefore award

1Tender

14 documents. Enquiry, instructions to tenderers, queries, pricing and submission

Subcontractor issues

Tender query form

AED 39

Subcontractor quotation and compliance statement

AED 79

Subcontract tender proposal (technical and commercial)

AED 149

Tender qualifications and clarifications schedule

AED 59

Prequalification submission and company profile

AED 99

Main Contractor issues

Mutual non-disclosure agreement

AED 149

Subcontractor prequalification questionnaire and scoring

AED 79

Subcontract invitation to tender pack

AED 149

Inside the Subcontractor

Bid or no-bid decision form

internal

AED 49

Tender register and enquiry tracker

internal

AED 59

Tender site visit report

RB 4.10 internal

AED 49

Estimate build-up and rate analysis

internal

AED 149

Inside the Main Contractor

Subcontract package creation checklist and workshop record

internal

AED 79

Purchase request form

internal

AED 39

Stage pack: Subcontractor to Main Contractor: Tender

14 documents in this pack. 35% less than one by one.

~~AED 1,226~~AED 799

2Evaluation and award

14 documents. Opening, evaluation, clarifications, negotiation and award

Subcontractor issues

Post-tender clarification response

AED 39

Best and final offer submission letter

AED 39

Acknowledgement of award and pre-contract checklist

AED 49

Main Contractor issues

Letter of intent

AED 49

Regret letter to unsuccessful bidders

Issued once the successful bidder has accepted the award and provided any security required

AED 39

Post-tender clarification letter

AED 49

Best and final offer request

AED 39

Negotiation minutes and agreed points record

AED 49

Inside the Main Contractor

Commercial evaluation and comparative statement

internal

AED 149

Technical and contractual compliance sheets

internal

AED 79

Non-standard payment terms approval form

internal

AED 39

Budget allocation, transfer and uplift request forms

internal

AED 79

Tender evaluation report with recommendation (subcontract)

internal

AED 99

Single-source justification form

internal

AED 49

Stage pack: Subcontractor to Main Contractor: Evaluation and award

14 documents in this pack. 35% less than one by one.

~~AED 846~~AED 549

Post-contractAfter award

3Sign and start

12 documents. Agreement, securities, insurances, programme and mobilisation

Subcontractor issues

Performance security wording and register

RB 4.2 Delivered within 28 days of the Letter of Acceptance Bank

AED 79

Advance payment guarantee wording

RB 14.2 Advance certified once the guarantee and performance security are received Bank

AED 59

Mobilisation plan and checklist

AED 59

Main Contractor issues

Kick-off meeting agenda and minutes

AED 39

Subcontract agreement, supply and installation

Supply and install

AED 399

Subcontract agreement, installation only

Install only

AED 349

Subcontract agreement, design, supply and installation

Design, supply and install

AED 449

Site rules, attendances and contra-charge schedule

Supply and install, Install only, Design, supply and install, Labour only

AED 59

Purchase order with terms and conditions

Supply only, Supply and install

AED 99

Labour-only subcontract agreement

Labour only

AED 199

Inside the Subcontractor

Tender to project handover pack

internal

AED 79

Inside the Main Contractor

Bond and guarantee register with expiry tracker

Bank internal

AED 79

Stage pack: Subcontractor to Main Contractor: Sign and start

12 documents in this pack. 35% less than one by one.

~~AED 1,948~~AED 1,269

4Build and monitor

19 documents. Submittals, inspections, quality, safety and progress

Subcontractor issues

Transmittal with status codes

AED 39

Request for information form and register

RB 1.9 Response period set in the communication protocol, commonly 7 to 14 days

AED 79

Material approval request and submittal register

RB 7.2Supply only, Supply and install, Design, supply and install

AED 79

Shop drawing submittal and drawing log

RB 4.1Supply and install, Install only, Design, supply and install

AED 79

Method statement submittal

RB 8.3Supply and install, Install only, Design, supply and install, Labour only

AED 79

Risk assessment and method statement (RAMS)

Supply and install, Install only, Design, supply and install, Labour only

AED 99

Inspection request and log

RB 7.3 Notice before covering up work, commonly 24 hoursSupply and install, Install only, Design, supply and install, Labour only

AED 79

Inspection and test plan

RB 7.4Supply and install, Install only, Design, supply and install

AED 99

Daily site report

RB 6.10Supply and install, Install only, Design, supply and install, Labour only

AED 49

Weekly progress report

AED 79

Monthly progress report

RB 4.21 Within 7 days after the last day of each month

AED 149

HSE monthly statistics and incident notification

RB 6.7

AED 79

Early warning notice

RB 8.3 Promptly, when a probable future event may delay or disrupt the works

AED 39

Manpower return and daily attendance

Supply and install, Install only, Design, supply and install, Labour only

AED 39

Main Contractor issues

Non-conformance report and log

RB 7.5

AED 79

Permit to work set

Supply and install, Install only, Design, supply and install, Labour only

AED 79

Progress meeting minutes and action tracker

AED 39

Safety violation notice

AED 39

Site instruction to subcontractor

AED 39

Stage pack: Subcontractor to Main Contractor: Build and monitor

19 documents in this pack. 35% less than one by one.

~~AED 1,341~~AED 869

5Changes and claims

8 documents. Variations, notices, claims and extensions of time

Subcontractor issues

Subcontract variation request

SC 13

AED 49

Subcontractor notice of delay and claim

SC 20.2 Within 21 days of awareness, so the main contractor can notify within its own 28 days

AED 59

Response to back-charge

AED 39

Main Contractor issues

Suspension and termination notice set

RB 15

AED 149

Subcontract variation order

SC 13

AED 59

Subcontract extension of time grant or rejection

SC 8.4

AED 49

Back-charge notice and contra-charge statement

AED 79

Inside the Main Contractor

Variation register with estimates and approved values

RB 13 internal

AED 149

Stage pack: Subcontractor to Main Contractor: Changes and claims

8 documents in this pack. 35% less than one by one.

~~AED 632~~AED 409

6Payments

7 documents. Applications, certificates, invoices and payment records

Subcontractor issues

Advance payment application

RB 14.2

AED 59

Tax invoice format matched to the certificate

AED 39

Measurement and dayworks sheets

RB 12.1Supply and install, Install only, Design, supply and install, Labour only

AED 79

Retention tracker and release request

RB 14.9 First half released on taking over, second half on expiry of the defects notification period

AED 99

Retention bond wording

RB 14.9 Bank

AED 59

Subcontractor monthly payment application

SC 14.3

AED 99

Main Contractor issues

Subcontract payment assessment and certificate

SC 14.6 Payable when the corresponding amount is certified under the main contract

AED 99

Stage pack: Subcontractor to Main Contractor: Payments

7 documents in this pack. 35% less than one by one.

~~AED 533~~AED 349

7Handover and close

11 documents. Testing, taking over, defects, final account and close-out

Subcontractor issues

Request for release of security

RB 4.2 Performance security returned within 21 days of the Performance Certificate Bank

AED 39

Testing and commissioning method statement and report

RB 9.1Supply and install, Install only, Design, supply and install, Services and supervision

AED 129

Handover documents index

RB 4.1

AED 79

O&M manual structure and as-built index

Supply and install, Design, supply and install, Supply only, Services and supervision

AED 99

Final account statement and agreement

RB 14.11

AED 199

Subcontract completion notice and handover

SC 10

AED 49

Warranty certificate and spare parts list

Supply only, Supply and install, Design, supply and install

AED 59

Main Contractor issues

Snag list and joint inspection record

RB 10.1

AED 59

Defect notification and log

RB 11.1 Before expiry of the defects notification period

AED 59

Taking-over of subcontract works

SC 10

AED 39

Inside the Main Contractor

Contractor performance evaluation

internal

AED 49

Stage pack: Subcontractor to Main Contractor: Handover and close

11 documents in this pack. 35% less than one by one.

~~AED 859~~AED 559